Operations & Enrolments
Stop chasing paperwork. Class handles the full booking lifecycle - from first enquiry to confirmed enrolment - with agents, groups, transfers and invoicing all managed in one screen.
- Search students by name, invoice number, or any criteria
- Enquiry, provisional and confirmed booking statuses
- Web bookings received directly from your Class Online Toolkit forms
- Comprehensive agent database with bespoke pricing and promotions
- Net and gross invoicing; dual billing for agent and student
- Group bookings, open/closed groups, batch updates and quotes
- Transfer and pickup scheduling with driver/taxi reports
- Document storage: all letters and emails saved against the enrolment
Groups & Quotes
Manage group bookings from quote to arrival without duplication. Create a group, add students, apply booking items in bulk, and generate group or individual invoices - all in a few clicks.
- Quick copy routine for similar students
- Group or individual invoice generation
- Batch updates for changes across the whole group
- Convert a quote to a group booking in one click
Academics
Give your Director of Studies the tools they actually need. Class manages courses, classing, timetabling, teacher scheduling and student progress from a single system - with reports ready at a moment's notice.
- Place students into classes by level and course with drag & drop
- Full timetabling module: teachers, rooms, and daily schedules
- Attendance and absence tracking with exception reports
- Entry test scores determine class placement automatically
- Progress reports with user-defined headings and paragraphs
- Teacher database, payroll hours, holiday and absence records
- Copy timetables across weeks or terms in seconds
- Teacher Portal: teachers record attendance from a classroom device
Weekly attendance history, separate absence tracking, hourly reporting and percentage attendance. Warning letters generation.
Regular test results stored and reported. Standard paragraphs by heading and score. Print leaving certificates directly from Class.
Intuitive timetabling for classes, teachers and rooms. Copy timetables across weeks. Export teacher hours to Excel for payroll.
Finance & Ledger
Class has financial integrity at its core - built by accountants, for schools that need to track every pound. Ledger module handles payments, receipts, allocations and debt with precision.
- Multi-currency receipting and full/partial allocation
- Receipt screen shows unallocated cash at a glance
- Aged debt reports - see exactly who owes what
- Dynamic debt collection with filter by school or agent
- Reverse allocations without journals
- Daybook, receipt, statement and debt reports
- Accounting Export module for integration with external packages
- Price Import module from Excel - update a full price list in minutes
Flywire Integration - included with Ledger
Flywire is an international payment collection service for overseas student fees. When a student pays via Flywire, their Class account is automatically updated - invoices, statements and receipts reconciled without manual entry.
- Supports 240+ currencies and 30+ payment methods
- Payment confirmed instantly in Class
- No manual reconciliation required
Accommodation
Place students with the right host family or residence quickly and accurately. Class holds your full accommodation database and automates the matching, allocation and payment process.
- Database of homestays, hotels, residences and dorms
- Match students against family criteria (dietary, pets, smoking, location)
- Infinite rooms per property - twin, single, dormitory
- Non-availability dates by room or whole property
- Host family payments with BACS/cheque remittances
- Dated notes for incidents or issues
- Dynamic list of students needing accommodation
- Agent room pre-allocation module available
Flag families with specific requirements - accepted student types, dietary needs, area preferences - and use them in the automatic matching process.
At-a-glance weekly occupancy view. Colour-coded by gender, overbooked rooms highlighted. Export to Excel in one click.
Write summaries for each accommodation and email a document to your student about their host family - generated and sent directly from Class.
Online & Growth Tools
Add online booking forms that feed directly into Class, student and agent portals, and parental consent forms for young learners - without building a custom integration.
- GDPR-friendly, branded online booking forms (Class Online Toolkit)
- Bookings held in review area before being accepted into Class
- Forms include courses, accommodation, transport, insurance, sundries
- Flywire online payment integration available
- Student Portal: students check timetables and update personal details
- Agent Portal: agents book students and view existing bookings online
- Teacher Portal: teachers record attendance from a classroom device
- Parental consent forms for courses for students under 18
Class Online Toolkit - your website talks to Class
Build GDPR-friendly booking forms using your own branding. When a student or agent completes the form, the data flows directly into Class - no re-entry, no errors.
- Change a price in Class and it updates in your form immediately
- Your team reviews web bookings before confirming
- Supports courses, accommodation, transport, insurance and sundries
- Custom forms for agents, students or both
Student Portal
Give your students a simple, mobile-friendly way to check their timetable, view personal details and stay connected with the school - reducing the workload on your admin team.
- Students log in to see their current timetable
- Update personal details without contacting admin
- Works on tablet and smartphone
- Data flows directly back into Class
Parental Consent Forms
For schools offering courses to students under 18, Class provides custom-built parental consent forms that integrate directly with your Class database - no re-entry, no printed forms.
- Custom-built forms sent to parents, guardians or agents
- Captures emergency contacts, medical info, travel and accommodation details
- Data flows automatically into the student's Class record
- Edit form questions in Class at any time - updates reflected instantly
