You need to “Reverse” the allocation and then allocate it correctly.  To do that:

You would highlight the student in the Receipt Analysis and click on “Reverse”, this then allows you to re-allocate it to the correct accounts.

There is a helpsheet (no.LED003) which covers this.  Please contact [email protected] for this or you can find it in the “Customer Login” area of the website.

To add another receipt type so that it can be used when creating a receipt within the Class Ledger.

You would go into System Settings>Accounting>transaction Type.

There is a helpsheet (no.LED025) which covers this.  Please contact [email protected] for this or you can find it in the “Customer Login” area of the website.

To post money to the Class Ledger you can either

Selecting Accounting/Ledger > Ledger, which will take you to the ledger and to the Account Browse screen where you will search for the required agent/student account.

Or

Within the student’s enrolment, go to the Invoicing screen and select the ‘Agent Account’ or ‘Student Account’ button.  This will take you directly to the account for this enrolment.

The receipts screen shows any unallocated cash (top section), and any allocations of that receipt (bottom section).

From this …

The Accounting Export is an additional module within Class.

This is for users who require weekly/monthly figures to be transferred into their own accounting system (i.e. Sage, Quick Books, Dream) without having to manually input the values.  Class provides the Accounting Export module which enables accounting transactions (invoices/credit notes/receipts/accommodation payments) to be exported in an industry-standard windows file for re-importing into their own accounting system.

There is a helpsheet (no.HS229) which covers this.  Please click on the following link to view or …

The Flexible Payment Plan allows you to set payment plans for student bookings – it is not available for agent bookings.  You can schedule instalment payments for a student for all or part of their booking.  This feature is only available if you have the Class Ledger.

There is a helpsheet (no.HS224) which covers this.  Please click on the following link to view or download helpsheet – HS224 Enrolment – Payment Plans.docx or please watch the video below demonstrating this process.

To produce agent or a student statements you need to go into the Class Ledger, and these can either be produced as a batch or individually.

There is a helspheet (no.SQL187) which covers this.  Please click on the following link to view or download helpsheet – SQL187.net Agent Statements.doc