There are two stages to this progress:

Create a document template
Create a quick report to find the hosts in order to merge the documents

There is a helpsheet (no.HS054) which covers this.  Please click on the following link to view or download helpsheet – HS054 Documents – Host Family Confirmation Letters.docx

You may make a manual payment to a host for one of the following reasons:

To write off a payment

For example: A family owes the school money, but the school is unable to collect the money for whatever reason. The value will be displayed in the ‘Outstanding Transactions’ section of the accommodation payment Run Results page.

If the value to be written off is a minus value, i.e. -£80, then when adding the Manual Payment to cancel out the payment you would …

The Malta Government are introducing a new bed tax effective effective from 1st June 2016.

What we know about this:

All persons to be charged €0.50 per accommodation night
Charge to be exempt from VAT
Persons under 18 to be exempt
Persons staying more than 10 nights to have charge capped at a total of €5 per CONTINOUS stay
Reporting over periods in the year to aggregate and show calculated totals to be passed on to government

To set up and use the bed tax within Class.

There …

To create an arrivals list that has transfer details and accommodation requirements, you would need to create a Transfer quick report.

Adding in the transfer criteria, and also adding “Accommodation Finance Status Name” and setting the criteria to “Active” along with the fields for “Booking Accommodation Forename” and “Booking Accommodation Surname”.

This will produce a report on students who require transfer and have an accommodation booked.

There is a helpsheet (no. SQL138) which covers this.  Please click on the following link to view or …

This can be achieved by using the Matching facility within Class.

You can input the required dates, plus any other matching criteria.

This report will list alphabetically the families together with a list of their available rooms for the period selected.

There is a helpsheet (no.SQL089) which covers this.  Please click on the following link to view or download helpsheet – SQL089.net Available Beds Report.doc

To produce a list of Accommodation Bookings to send to host families, you would need to create an Accommodation Booking quick report.

There is a helpsheet (no.SQL147) which covers this.. Please click on the following link to view or download helpsheet – SQL089.net Available Beds Report.doc

If a student is not included in an Accommodation Booking Quick Report

or

You are unable to book the student with a host (error displayed)

The things to check are:

Check the students’ accommodation to ensure it is booked correctly.  To do this, double click on the accommodation line

Check that there is an Accommodation Booking attached in the bottom section of the screen.  If it is blank, click on Add and choose the correct accommodation item from the list.

There is a helpsheet (no.SQL155) which …

Once you have select on the Accommodation line within the student enrolment.

You will notice that the:

The top part of the screen is “Accommodation FINANCE” and is used in the calculation of the invoice value.

The bottom half is the “Accommodation BOOKING,” reflecting the Accommodation booking part of the process e.g. host family.

The booking line indicates that there is accommodation to be booked – “Awaiting Booking”

The accommodation officer may already know the family to book and will in this case press “Select” …

is can be achieved by creating an “Accommodation Booking” quick report.

There is a helpsheet (no.SQL036) which covers this.  Please click on the following link to view or download helpsheet – SQL036.net List of Students with current HF.doc

This can be achieved by running the Accommodation Daily Booking Chart.

(There is also the facility of the Weekly Booking Chart (however this is an additional module)

This will give you a list of families showing each room with the number of beds in use and available day by day (week by week) for a given period.

There is a helpsheet (no.HS028) which covers this.  Please click on the following link to view or download helpsheet – HS028 Accommodation – Daily Booking Chart.doc